By default, all site users can see aliases, project ownership and comments by other users when permissions allow. The User Visibility setting lets administrators manage if users with Viewer and Explorer site roles see other users and groups on the site, which can be important for sites that are used by multiple clients. To learn more about site roles, see Set Users' Site Roles.
- Tableau Online Viewer Tutorial
- Tableau Viewer License Features
- Tableau Online Viewer Free
- Tableau Viewer License
- Tableau strives to deliver the same experience on all browsers; however, each browser renders web pages differently. Client-side rendering is supported in Firefox, Chrome, Safari, Microsoft Edge and Internet Explorer 11 or newer.
- Tableau Online Secure Login Page. Sign in to Tableau Online.
- Tableau Reader is a free application that can be used to open and see workbooks that have been built in Tableau Desktop. For more information about Tableau Reader, refer to the Tableau Reader Product page. Save the workbook to Tableau Public. After publishing a workbook to Tableau Public, anyone with a link to the workbook can see its contents.
- Tableau Online Secure Login Page. Sign in to Tableau Online.
Limit user visibility
Create new visualizations on Tableau Public right from a browser. With web authoring in beta on Tableau Public, you can connect to data in Excel and text-based files including CSV, JSON, PDF, Spatial files, Statistical files, Tableau Data Extracts, and Hyper Extracts. Learn more about the latest features in Tableau 2021.1 →.
Setting User Visibility to Limited impacts certain collaboration tools and hides user information in Tableau Online and Tableau Server. Limited User Visibility either disables the feature for Viewers and Explorers (excluding Site Administrator Explorers), or removes user information from other areas. Note that Creators and administrators will still see user information when User Visibility is set to Limited.
To limit user visibility for Explorers and Viewers (excluding Site Administrator Explorers):
- Navigate to the site's Settings page
- Select Limited in the User Visibility setting
The following is a list of site areas impacted when User Visibility is set to Limited. Unless noted that the feature is disabled for all users, only non-administrator Explorers or Viewers are impacted.
Tableau Online Viewer Tutorial
Tableau Viewer License Features
When User Visibility is set to Limited, Tableau Server REST API and Metdata API calls behave as described in the table above.
Users on a site can interact with views and modify them, such as applying filters. If that user shares their modified view with others, or if the user creates something from that modified view (like a metric or a private custom view), then that user's name appears in the URL. Make sure that the URL for this modified view is only distributed to users who are permitted to see that person's name.
Note: If a user is a member of multiple sites, entering an email on the sign in page for Tableau Online will return the names of all sites the user is a member of.
Setting User Visibility to Limited impacts certain collaboration tools and hides user information in Tableau Online and Tableau Server. Limited User Visibility either disables the feature for Viewers and Explorers (excluding Site Administrator Explorers), or removes user information from other areas. Note that Creators and administrators will still see user information when User Visibility is set to Limited.
To limit user visibility for Explorers and Viewers (excluding Site Administrator Explorers):
- Navigate to the site's Settings page
- Select Limited in the User Visibility setting
The following is a list of site areas impacted when User Visibility is set to Limited. Unless noted that the feature is disabled for all users, only non-administrator Explorers or Viewers are impacted.
Tableau Online Viewer Tutorial
Tableau Viewer License Features
When User Visibility is set to Limited, Tableau Server REST API and Metdata API calls behave as described in the table above.
Users on a site can interact with views and modify them, such as applying filters. If that user shares their modified view with others, or if the user creates something from that modified view (like a metric or a private custom view), then that user's name appears in the URL. Make sure that the URL for this modified view is only distributed to users who are permitted to see that person's name.
Note: If a user is a member of multiple sites, entering an email on the sign in page for Tableau Online will return the names of all sites the user is a member of.
Best practices for limiting user visibility
Administrators can also check that user and group information is not visible in these ways:
- Configure permissions to only provide content to appropriate parties. For more information, see Permissions.
- Limited User Visibility hides user identification information from search, but might return content that the user published, including when searching by owner name, if the person searching has viewing permission to that content.
- A user publishing a workbook with a duplicate title in the same project might see a warning that a workbook with that title already exists.
- Apply row-level security when necessary.
- Check that metadata within dashboards does not contain user information.
- Check that calculations accessible to users don't contain user metadata (e.g., user filters).
Restore Full User Visibility
When administrators set User Visibility back to Full, features disabled for all users by Limited User Visibility (such as comments and alerts) remain off. Administrators can re-enable these features through the site's Settings page.
Tableau Online Viewer Free
Any previous feature settings are not retained when User Visibility is set to Full, and affected features are not automatically turned on.
Tableau Viewer License
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